Microsoft’s Outlook is a popular desktop email client application which can be used not only on the Windows operating system but also on Apple’s MacOS (by the name Outlook for Mac).

It’s easy to handle single or multiple emails accounts in Outlook including those of Microsoft Exchange and web email services.

In this article, we’ll guide you through the methods for downloading Outlook email items and folders to Windows desktops in some popular file formats.

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Download Emails to Computer

1. 1. Open Microsoft Outlook.
   2. Select Email Messages.

Note: For selecting multiple email messages, Press & Hold CTRL and select emails.

1. 1. Click on the File tab – top left in the menu bar.

1. 1. Click Save As.

1. 1. Now, browse for a path to save the email message(s).

1. 1. Assign the text file a name.

Note: For individual emails, you also have formats like Outlook Message Format – Unicode (.msg), Outlook template (.oft), HTML (.htm/.html), and MHT (.mht).

1. 1. Click on Save button to download/save the select email message(s).

Download Outlook Folders to Computer

For downloading/saving selected Outlook mailbox folders to the PC, the steps are slightly different:

1. 1. Open Outlook desktop email client.
   2. Click on the File tab.

1. 1. Click Open & Export.

1. 1. Select Import/Export now.

1. 1. Select Export to a file and then click Next.

1. 1. Select Comma Separated Values and click Next.

1. 1. Select specific mailbox folder(s) and click Next.

Note: For demonstration, we’ve chosen the Inbox folder, which by default carries all received emails unless archived.

1. 1. Assign a name to the file, browse for a path to save it and click Next.

1. 1. Click Finish.

You’ve downloaded/saved the selected mailbox folder successfully.

Download/Save Email as Word file

For downloading/saving Outlook messages in word format, first you need to save Outlook items in HTML file later open the HTML file with MS Word and then save the file as a Word document.

Steps are as follows:

1. 1. Open Microsoft Outlook.
   2. Select email messages.

1. 1. Click on the File tab.

1. 1. Select Save As.

1. Assign the file with a name and browse a file saving location.
2. Form the Save As type list, select HTML and click Save.
3. Right-click on the HTML file click Open With and select Word 2016/2019.
4. Again, click on the File tab, click Save As, and select Word Document (*.docx),
5. Click Save.

Download/Save Email as PDF

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1. 1. For saving the email messages in HTML format file, perform step 1 to 6 of the section Download/Save Email as Word.
   2. Now, right-click on the HTML file, select Open With, and choose Word 2016/2019,
   3. Click on the File tab.

1. 1. Click on Print and select Microsoft Print to PDF.

1. Assign the file with a name and Browse for a file save location.
2. Click Save.

How to access inaccessible Outlook PST emails?

While saving email message(s) or exporting specific mailbox folders on local storage, sometimes the file carrying the items turns corrupt or damaged due to many reasons, which puts the data on high risk.

To fix the issue of Outlook file corruption & damage, selection of a right tool plays a decisive role.

In such situations, we suggest downloading Kernel for Outlook PST Repair tool.

Use Kernel’s PST recovery tool to fix file corruption or damage issues. It has no restriction on file size and imports single or multiple corrupt PST file(s) at once.

Conclusion

Above methods of downloading/saving/exporting the email items or folders will help you in different scenarios as per the need, and if file corruption or damage issue occurs in between or suddenly, Kernel for Outlook PST Repair is the best fix.

It is not sufficient that only emails are stored in Hotmail account, for, users need to save and download Hotmail emails to hard drive quite often. One advantage to download Outlook.com (formerly Hotmail) mailbox to local drive is the protection of messages from unexpected data loss events. Because there is a big line up of scenarios where servers of Microsoft had hacked and data from various Hotmail accounts.

Unfortunately, we cannot stop the online hacking activities. Although, we can safeguard emails by taking basic preventive measures. For example, never open an email of Hotmail account that does not look like legitimate. It might be possible that it could be a phishing email that wants to take your sensitive emails.

Outlook Download All Emails From Server

Downloading a copy of emails from Hotmail account on a periodic scale to hard-drive is a good practice. Plus, it also ensures message availability in data loss event. One of the plus points to move Outlook.com emails to desktop is you can save that backup file at various locations to enhance data availability. Hence, go through this write-up and learn how to download Hotmail emails to hard drive efficiently.

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Full Guide to Download Hotmail Emails to Hard Drive

When we get more into manual solution for the same, we did not get any direct workaround. It means there is no option in Hotmail account that can download messages from it on the local system. So, what next?

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To export a copy of emails, users can try to take the help of automated software. For this, an innovative utility named as SysTools Hotmail Email Backup Software always wins the race. It is one of the finest programs to download all Hotmail emails to desktop on the Windows platform.

Outlook Mac Email Accounts

Above all, the tool offers various formats to save a backup file on hard-drive. Yes! You heard it right. One can export copy of Hotmail messages in Outlook PST, MBOX, MSG, or EML file format on designated location. All of the file types are supported by popular email applications like Outlook, Apple Mail, Thunderbird and much more.

What’s more – Support towards all Windows Operating System, including Windows 10 Pro or Home/ 8.1/ 8/ 7 is like icing on the cake. Now, let us understand how the tool works.

Complete Steps On How to Download Hotmail Emails to My Computer

• First of all, you need to install the software on the Windows platform successfully.
• After installation, open the utility on the system. Here, you will find a login page interface on the welcome screen. You have to provide Outlook.com credentials and hit the Login button. Besides this, you are also free to select a language under the Select Language option. By default, six languages are available i.e., Dutch, English, German, Spanish, Japanese, and Portuguese.

• Once the account gets validated, you will redirect to a new dashboard. Now, select the file type in which you download all Hotmail emails to desktop under the Select E-mail format section. You can freely opt for PST, EML, MSG, or MBOX format.

• Now, click on Browse to locate a place for the resultant backup file. You are free to select any location on the system to save Outlook.com emails on local hard-drive.

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• After that, the software has various impeccable features that make the entire cloud-to-on-premise backup procedure effortless. You can add these functionalities during download Hotmail emails to the hard drive.

  • Delete After Download: This option allows to wipe-out all the messages automatically from the server once they get saved on a hard-drive. By this feature, you can easily create free space in Hotmail account.

  • Incremental Backup: This will skip the previously downloaded Hotmail emails and only save the new emails to the hard drive.

• Apply Filter: Use to filter-out data by some criteria like date and exclusively take a backup of those data.

• If you want to apply the filter, then click on the Apply Filter box. Further, the two filters get appeared on the software dashboard to download Hotmail emails to pc.

  • Select Folders: Use this option to take a backup of selected mail folder(s) instead of all on hard-drive.
  • E-mail Filter: Use this feature to only download emails of specific timeline on an offline platform.

• Finally, click on the Start button to download your Hotmail emails on the system.

• The entire live status of process will be shown on the software panel. Here, you can get information related to Folder Name, Message Count, Destination Path and Downloading Rate.

That’s all about how to bring a copy of Outlook.com account messages on local PC/hard-drive.

Bringing It All Together

If you are using a Hotmail account, then it is essential to ensure emails are backed up. Because an unexpected disaster could delete all your sensitive email files from the server. Therefore, we have discussed a solution that can download Hotmail emails to hard drive without losing any information. So, install this software and have peace of mind that your emails are protected.

Some Commonly Asked Queries!!

Steps to Download All Hotmail Emails to Outlook File
Step 1: Download and Run Hotmail Backup Tool and login with a Hotmail account.
Step 2: Select Outlook format to download all Hotmail emails.
Step 3: Browse a location to save Hotmail emails on Windows / Mac system.
Step 4: Click on Start to download all Hotmail emails to Outlook.

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